![]() This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records. Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition. This blog was originally published on Priyadarshi Nanu Pany’s LinkedIn profile.Management of the information and records of an organization Data sharing can be treated as a subset of the democratic vision, where the Right to consent and dissent coexist. If citizens have consent to share their data, they ought to have the freedom to revoke consent. Here, the will of the citizens should remain insuperable. Big Data Analytics powered by Artificial Intelligence (AI) and Machine Learning can spot pendency in payments and alert the state departments about the level where payments are stuck.įor unlocking the full benefits out of golden records databases, governments can come out with a common standard of data sharing. To cite, blockchain technology can combat duplication and fraud in beneficiary registrations and ensure disbursements are done to the eligible beneficiaries. Israel, which follows the Estonia model of safeguarding citizen data, has coined the term 'privacy by design' to communicate the idea to the people.Įmerging Tech can risk-proof citizen dataĬutting-edge technologies can insulate the golden records databases from data breaches and misuse. The system empowers the citizens to view how and when their data has been accessed and who has used it. Estonia, known for its groundbreaking digital governance reforms, has quelled the privacy concerns with its X-Road system. If the state machinery can do it, the golden records database can be a win-win for both camps. Citizens have a right to know how the authorities use their data and whether it really benefits them. When it comes to sensitive citizen data, it needs the extra wrap of protection. The worries are compounded, especially in a country like India that doesn't have a law on data protection yet. The concerns are not misplaced since they could impinge on the citizen's Right to privacy. A greater access to citizens' data elevates fears of extra surveillance by the state authorities. Though billed as the game-changer in citizen-centric governance, an all-in-one citizen database is fraught with data privacy concerns. It can also offer a frictionless citizen experience as they don't need to authenticate their credentials multiple times.But there are swirling data privacy concerns Accordingly, the policymakers can design programmes tailored to the requirement of the governed. Such an all-encompassing database can help governments determine citizens' needs, like the schemes or subsidies they need. Tamil Nadu's mammoth State Family Database (SFDB) is envisioned as an all-in-one database. Earlier, states have consolidated citizen data- Rajasthan's Jan Aadhaar Yojana, Telangana's Samagra Vedika, a project under which the state collected data and integrated it across various departments. It aims to introduce a unique, unified ID for its residents to provide a 3600 view of its citizens by merging 56 databases across 377 government bodies. That's what the Maharashtra government is planning. One way to overcome this problem is master data management- integrating the disparate datasets to form the foundational premise for cross-departmental services and coordinated action. Need for Golden Records database- Maharashtra's plan for a unified citizen data hubĪcross government data architectures, information is stored in silos and is prone to errors and duplication. A golden records database can serve as a single source of truth for any data on the citizens. When integrated and used right, the data unlocked can lead to the more efficient delivery of public services. States hold vast amounts of data on citizens and economies but on disparate datasets. Over and above name, date of birth and address, a golden records database stores educational qualifications, marital status, income, family details, bank account details, land ownership details, ration card, employment details, PAN card, driving license etc. It is uniquely placed over Aadhaar and some project-related databases where data capture is limited to specific demographics and biometrics. Or a golden records database that does a 3600 profiling of the citizens. An auto-generated tax return means a break from the drudgery of filling in details! Can we make this possible? Yes, if the governments have a master data repository of citizens' data. Just think how easy it would be for us if we could just approve a pre-filled Income Tax (IT) returns form.
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